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Executive Administrative Assistant / Human Resources
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Profile
Motivated, highly structured Administrative Professional with over 10 years of experience. Committed to maintaining confidentiality and driven by challenges. Adept at working in fast-paced environments demanding strong organizational, leadership and interpersonal skills. Proficient in all aspects of office administration, accounts payable, accounts receivable, organization of filing systems, use of electronic office equipment, data entry, coordinating with clients and staff, scheduling appointments. Deadline and detail-oriented and resourceful in organizing and completing projects; ability to multi-task effectively. Communication skills demonstrated through customer service, employee training, and ability to produce in-depth reports, graph metrics, and written and electronic correspondence.
Professional Development
Technology Skills: Microsoft Excel, Microsoft Word, Microsoft Power Point, Microsoft Outlook, Microsoft Visio, iGrafx FlowCharter, Internet Explorer, PeopleSoft, ADP, Adobe Acrobat, Adobe Photoshop, SAP, Lotus Notes, ACT!, FrontPage
Training: Document/Records Retention Seminar, Oracle Query Seminar, Time Management Course
Volunteer: Interfaith Housing Coalition, International Living Streams, Jonathon’s Place
Professional Experience
OxyChem, Dallas, TX 2008 to 2009
Executive Assistant, Human Resources
Human Resource and Administrative support to VP, Directors, SG&A, Manufacturing and Engineering personnel in corporate office and various plant locations throughout the U.S., Canada, and Chile.
Created and implemented severe weather plan for safety and communication during Hurricanes Gustav and Ike.
Constructed and followed budget summary, paid invoices, headcount metrics, performance and service award administrator, HR team website administrator, on-boarding process, personnel files, webinars, presentations, organization charts, tuition reimbursement, internal and external announcements.
Confidential: Salary adjustments, promotions, demotions, transfers, succession planning, short and long-term disability, FMLA, personnel issues, performance reviews.
Assisted Health and Wellness, Event and Diversity Committees: United Way campaign, Company Holiday Party, Ice Cream Social, Walk-A-Thon, Crawfish Boil
Flowserve Corporation, Irving, TX 2006 to 2007
Executive Assistant
Provided support for three Divisional Vice Presidents of Human Resources, including but not limited to international and domestic travel, visa preparation, scheduling meetings and webinars and preparing expense reports. Handled confidential data daily and completed various confidential duties and projects including pay changes, Succession Planning and performance reviews. Served as coordinator between the Corporate HR leaders and the HR VP’s and the Global field teams. Created and distributed documents, spreadsheets and presentations. Set up interviews, performed new hire orientation, ensured new hire paperwork was completed and entered new employee data into the system. Ran reports, imported/exported data working with various databases. Recruiting for divisional administrative positions.
Scott Melton of The Garland Company, Plano, TX 2003 to 2006
Office Manager
Managed office for commercial roofing specialist. Coordinated and controlled on-going projects. Customer service, data entry, customer orders, answered calls, scheduled appointments, and organized filing system. Completed various daily tasks and handled issues as they arrived. Maintained and ordered inventory. Completed expense reports. Cultivated repeat and new business with excellent customer service skills to general contractors and clients.
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